This article contains information regarding WGI World Championships Week 2025.
4/7-4/13, 2025
University of Dayton Arena (Prelims, Semi-Finals, Finals)
1801 S. Edwin C. Moses Boulevard
Dayton, OH 45408
Wingate by Wyndham Dayton – Fairborn
3055 Presidential Dr
Fairborn, OH 45324
The Mall at Fairfield Commons
2727 Fairfield Commons
Beavercreek, OH 45431
Practice Site Information
The Mandalay Event Center (Wednesday Rehearsal Site)
2700 E River Rd
Moraine, OH 45439
James Coy Middle School (Thursday Rehearsal Site)
1786 Dayton Xenia Rd
Xenia, OH 45385
WGI World Championships Contest Info
WGI World Championships General Information Packet
**Parents must purchase a ticket for each event (Prelims, Semis, Finals) regardless if they are in pit crew or not. Any un-ticketed adult found with our ensemble could result in the kids receiving a penalty per infraction**
Advancement Explanation:
To Advance from Prelims to Semi-Finals, we must be in the top 20 highest scores.
To advance from Semi-Finals to Finals, we must be in the top 15 highest scores.
*Students will be traveling via 56 passenger charter bus for the entirety of this trip – There are between 5-10 seats available if any additional parents would like to help chaperone on the bus.
Monday, April 7th
- Indoor Percussion Dress Rehearsal 5:00-8:00 pm
- Logistics 7:40-8:00 pm (VERTICAL time-line; ENTER BACK side 2, EXIT BACK side 1)
- PLEASE WATCH!! UD Arena (Logistics walk-through video)
Tuesday, April 8th
- Indoor Percussion Rehearsal 5:00-8:00 pm
- Logistics 7:30-8:00 pm (VERTICAL time-line; ENTER BACK side 2, EXIT BACK side 1)
- Load Truck 8:15 pm
- PLEASE WATCH!! UD Arena (Logistics walk-through video)
Wednesday, April 9th (Travel Day/Rehearsal)
- 6:30 am Call Time at S9 (luggage under bus)
- 7:00 am Departure
- (now in EASTERN STANDARD TIME ZONE)
- 12:00 pm EST Lunch en Route (Kentucky, I-65 Exit 94 Burger King, Wendy’s, subject to change)
- 12:45 pm Load Bus
- 12:50 pm Depart
- 4:20 pm Check-In at Hotel
- Mr. Gilreath goes to UD Arena for Check-In
- 4:35 pm Load bus for dinner
- 4:45 pm Dinner (mall foodcourt)
- 5:30 pm Load bus for The Mandalay
- 6:00 pm Arrive at the Mandalay
- 9:00 pm Load Truck
- 9:45 pm Depart for Hotel
- 10:15 pm Arrive back at Hotel
- 10:30 pm Students in Rooms (rooms checked)
- 11:00 pm Lights Out
Thursday, April 10th (Prelims Day @ UD Arena)
Prelims Official Schedule from WGI
- 6:00 am Breakfast served (hotel)
- 9:30 am Stretches/Focus Session in Hotel Parking Lot
- 10:00 am Show Prep Begins
- Light Lunch at Hotel
- 11:45 pm Load Bus
- 12:00 pm Depart for UD Arena
- 12:25 pm Truck/Bus Arrive at UD Arena
- 12:30 pm Unload UD Arena/Lot Warmup Begins (Lot Zone A)
- **If Raining 1:45 pm Tent Warm-Up Begins Tent A**
- **If Raining 2:07 pm Clear of Tent**
- 1:10 pm Full Battery
- 1:35 pm Full Ensemble
- 2:00 pm Transit to Top of the Tunnel
- Trucks move to loading zone outside of tunnel entrance (all vehicles MUST be cleared of our lot zone)
- 2:10 pm Arrive at Top of Tunnel
- 2:15 pm Ready behind curtain
- 2:25 pm Perform
- 2:36 pm Return Equipment to Truck/Load (trucks will now be outside of tunnel entrance)
- 3:56 pm Photos
- 4:15 pm Depart for Hotel
- 4:45 pm Dinner at Hotel/Get Ready for Practice
- 5:30 pm Load Bus for Coy Middle School
- 6:00 pm Unload at Practice Site
- 6:30 pm Practice
- 9:00 pm Load Truck
- 9:45 pm Depart for Hotel
- 10:15 pm Students in Rooms
- 10:20 pm Lights Out/Rooms Checked
Friday, April 11th (Semi-Finals Day)
Semi-Finals Official Schedule from WGI
*UPDATED 4/10*
- 5:30 am Show Prep Begins (wake, get into compression gear, show hair. You will get in uniform as soon as you are finished with breakfast)
- 6:00 am Breakfast
- 7:05 am Load Bus
- 7:33 am UD Lot Check In Lot H
- 7:38 am Lot Warm Up Begins
- (8:53 am if raining TENT TIME begins Tent A)
- (9:15am if raining TENT TIME concludes)
- 8:08 am Full Battery
- 8:38 am Full Ensemble
- 9:08 am Alpha Lot Concludes
- 9:18 am Arrive at top of tunnel
- 9:33 am Perform
- 9:44 am Return to Truck
- 10:45 am Depart for Hotel
- 12:00 am Load bus to go to UD and watch remaining PSW/PIW Semi Finals
- 12:30 pm Watch PIW Groups at UD (Eat Lunch at UD)
- 5:30 pm Head to Bus/Load bus at UD
- 5:45 pm Depart UD for Dinner
- 6:15 pm Dinner (mall foodcourt)
- 8:15 pm Load Bus
- 9:00 pm Students in Rooms
- 10:00 pm Lights Out
Saturday, April 12th
*UPDATED 4/11*
- 7:00-9:30 am Breakfast served (hotel)
- 11:00 am Depart for Round 1 Bowling & Arcade (Mall at Fairfield Commons)
- 11:15 am Arrive at Round 1
- 11:15 am-3:00 pm at Entertainment Center/Mall (eat lunch while there)
- 3:15 pm Depart for University of Dayton Arena to watch World Class Finals Lots (grab a snack when you leave the bus)
- 7:30 pm Load Bus for Dinner
- 7:45 Dinner to go (Burger King/Subway/Chipotle and Raising Canes/Panera Bread)
- 8:30 Arrive back at hotel to stream remaining Independent World Finals
- 11:30 Room Check
Sunday, April 13th
*UPDATED 4/11*
- 7:00 am Breakfast
- 8:30 am Load bus
- 8:45 am Depart
- 12:00 pm Lunch stop (Kentucky, I-65 Exit 94 Burger King, Wendy’s, subject to change)
- 12:45 pm Load Bus
- 12:50 pm Depart for S9GS
- 4:00 pm Central Time ETA S9GS/Unload Trucks