This article contains information regarding WGI World Championships Week 2025.

4/7-4/13, 2025

University of Dayton Arena (Prelims, Semi-Finals, Finals)
1801 S. Edwin C. Moses Boulevard
Dayton, OH 45408

The Mall at Fairfield Commons
2727 Fairfield Commons
Beavercreek, OH 45431

Practice Site Information

The Mandalay Event Center (Wednesday Rehearsal Site)
2700 E River Rd
Moraine, OH 45439

James Coy Middle School (Thursday Rehearsal Site)
1786 Dayton Xenia Rd
Xenia, OH 45385

WGI World Championships Contest Info

Contest Venue Information

UD Arena Site Info Packet

WGI World Championships General Information Packet

**Parents must purchase a ticket for each event (Prelims, Semis, Finals) regardless if they are in pit crew or not. Any un-ticketed adult found with our ensemble could result in the kids receiving a penalty per infraction**

Advancement Explanation:
To Advance from Prelims to Semi-Finals, we must be in the top 20 highest scores.

To advance from Semi-Finals to Finals, we must be in the top 15 highest scores.

*Students will be traveling via 56 passenger charter bus for the entirety of this trip – There are between 5-10 seats available if any additional parents would like to help chaperone on the bus.

Monday, April 7th

• Indoor Percussion Dress Rehearsal 5:00-8:00 pm
• Logistics 7:40-8:00 pm (VERTICAL time-line; ENTER BACK side 2, EXIT BACK side 1)
• PLEASE WATCH!!  UD Arena (Logistics walk-through video)

Tuesday, April 8th

• Indoor Percussion Rehearsal 5:00-8:00 pm
• Logistics 7:30-8:00 pm  (VERTICAL time-line; ENTER BACK side 2, EXIT BACK side 1)
• Load Truck 8:15 pm
• PLEASE WATCH!!  UD Arena (Logistics walk-through video)

UD Logistics Plan 2025

Wednesday, April 9th (Travel Day/Rehearsal)

• 6:30 am Call Time at S9 (luggage under bus)
• 7:00 am Departure
• (now in EASTERN STANDARD TIME ZONE)
• 12:00 pm EST Lunch en Route (Kentucky, I-65 Exit 94 Burger King, Wendy’s, subject to change)
• 12:45 pm Load Bus
• 12:50 pm Depart
• 4:20 pm Check-In at Hotel
• Mr. Gilreath goes to UD Arena for Check-In
• 4:35 pm Load bus for dinner
• 4:45 pm Dinner (mall foodcourt)
• 5:30 pm Load bus for The Mandalay
• 6:00 pm Arrive at the Mandalay
• 9:00 pm Load Truck
• 9:45 pm Depart for Hotel
• 10:15 pm Arrive back at Hotel
• 10:30 pm Students in Rooms (rooms checked)
• 11:00 pm Lights Out

Thursday, April 10th (Prelims Day @ UD Arena)

Prelims Official Schedule from WGI

• 6:00 am Breakfast served (hotel)
• 9:30 am Stretches/Focus Session in Hotel Parking Lot
• 10:00 am Show Prep Begins
• Light Lunch at Hotel
• 11:45 pm Load Bus
• 12:00 pm Depart for UD Arena
• 12:25 pm Truck/Bus Arrive at UD Arena
• 12:30 pm Unload UD Arena/Lot Warmup Begins (Lot Zone A)
• **If Raining 1:45 pm Tent Warm-Up Begins Tent A**
• **If Raining 2:07 pm Clear of Tent**
• 1:10 pm Full Battery
• 1:35 pm Full Ensemble
• 2:00 pm Transit to Top of the Tunnel
• Trucks move to loading zone outside of tunnel entrance (all vehicles MUST be cleared of our lot zone)
• 2:10 pm Arrive at Top of Tunnel
• 2:15 pm Ready behind curtain
• 2:25 pm Perform
• 2:36 pm Return Equipment to Truck/Load (trucks will now be outside of tunnel entrance)
• 3:56 pm Photos
• 4:15 pm Depart for Hotel
• 4:45 pm Dinner at Hotel/Get Ready for Practice
• 5:30 pm Load Bus for Coy Middle School
• 6:00 pm Unload at Practice Site
• 6:30 pm Practice
• 9:00 pm Load Truck
• 9:45 pm Depart for Hotel
• 10:15 pm Students in Rooms
• 10:20 pm Lights Out/Rooms Checked

Friday, April 11th (Semi-Finals Day)

Semi-Finals Official Schedule from WGI

*UPDATED 4/10*

• 5:30 am Show Prep Begins (wake, get into compression gear, show hair. You will get in uniform as soon as you are finished with breakfast)
• 6:00 am Breakfast
• 7:05 am Load Bus
• 7:33 am UD Lot Check In Lot H
• 7:38 am Lot Warm Up Begins
• (8:53 am if raining TENT TIME begins Tent A)
• (9:15am if raining TENT TIME concludes)
• 8:08 am Full Battery
• 8:38 am Full Ensemble
• 9:08 am Alpha Lot Concludes
• 9:18 am Arrive at top of tunnel
• 9:33 am Perform
• 9:44 am Return to Truck
• 10:45 am Depart for Hotel
• 12:00 am Load bus to go to UD and watch remaining PSW/PIW Semi Finals
• 12:30 pm Watch PIW Groups at UD (Eat Lunch at UD)
• 5:30 pm Head to Bus/Load bus at UD
• 5:45 pm Depart UD for Dinner
• 6:15 pm Dinner (mall foodcourt)
• 8:15 pm Load Bus
• 9:00 pm Students in Rooms
• 10:00 pm Lights Out

Saturday, April 12th

*UPDATED 4/11*

• 7:00-9:30 am Breakfast served (hotel)
• 11:00 am Depart for Round 1 Bowling & Arcade (Mall at Fairfield Commons)
• 11:15 am Arrive at Round 1
• 11:15 am-3:00 pm at Entertainment Center/Mall (eat lunch while there)
• 3:15 pm Depart for University of Dayton Arena to watch World Class Finals Lots (grab a snack when you leave the bus)
• 7:30 pm Load Bus for Dinner
• 7:45 Dinner to go (Burger King/Subway/Chipotle and Raising Canes/Panera Bread)
• 8:30 Arrive back at hotel to stream remaining Independent World Finals
• 11:30 Room Check

Sunday, April 13th

*UPDATED 4/11*

• 7:00 am Breakfast
• 8:30 am Load bus
• 8:45 am Depart
• 12:00 pm Lunch stop (Kentucky, I-65 Exit 94 Burger King, Wendy’s, subject to change)
• 12:45 pm Load Bus
• 12:50 pm Depart for S9GS
• 4:00 pm Central Time ETA S9GS/Unload Trucks